Documentation

Handling of styles and structure indicators for the SAI.

Style Galleries

Provides custom subsets of ScML styles for quick access. Scribe recommends using this feature to group less commonly used styles that often occur together in a document. For instance, list styles or copyright page styles may not occur frequently enough to justify using keyboard shortcuts to access them. Creating style galleries for these subsets eliminates the need to scroll through all the available ScML styles in order to apply the desired style.

The top section of the dropdown lists available style galleries. Click on one to open a separate, movable dialog/command box populated with buttons to apply each style in the gallery. You can use multiple style galleries at once.

• Create or Manage Style Galleries: Allows you to create, edit, and delete galleries.
  • To create a new gallery, select the styles to include (using Ctrl + [click]), then click Add Style.
  • Add styles to a gallery by typing or copying style names in a comma-separated list above the style selection boxes and clicking Add Styles.
  • To import styles from a preset gallery, choose the gallery in the dropdown box, then click the “>>” button.
  • Arrange the styles in any order or choose to alphabetize your list.
  • Save and name the gallery. To edit an existing gallery, select the gallery from the Active Gallery dropdown and follow the same process.

• Load Default Gallery: Allows you to load one of the preset style galleries created by Scribe.

• Close All Style Galleries: Closes all open style galleries.

Note: In Word 2016 (Mac) version, the Style Galleries tool opens from a separate dialog box rather than from the ribbon menu.

Style Gallery Options

Style galleries have additional options to expedite the composition process.

• Autoselect Next Para. Group: If this option is selected, clicking on a paragraph style in a style gallery will cause the cursor in Microsoft Word to advance to the next group of similarly formatted paragraphs. The autoselector looks at paragraph attributes such as spacing above and below a paragraph, left and right paragraph margins, first-line indents, and alignment to determine what constitutes a group of paragraphs. If additional “skip” suboptions are selected, the autoselector will skip over certain types of paragraphs to allow for composition of targeted elements only.

  • Skip ScML Paragraph: If this option is selected, the autoselector will skip paragraphs that are already composed with ScML styles.
  • Skip Likely <p> Paragraph: If this option is selected, the autoselector will skip paragraphs that are likely to end up as <p> body paragraphs based on the paragraph formatting. Remaining paragraphs can usually be converted to <p> paragraphs by the Refiner at the end of composition once all non-<p> paragraph types have been composed.
  • Skip to Paragraphs with Local Formatting: Skips to paragraphs that have local paragraph formatting applied. Use this when vetting a file before style mapping to identify any paragraph styles that need to be composed by hand.
  • Skip Button: If any of the autoselect features are selected, clicking Skip will automatically move the selector to the next acceptable paragraph group without applying styles.

Note: In Word 2011 (Mac) version, these options are set globally for all galleries. The options can be accessed through the “Style Gallery Options” button. On other versions of Word, these options are set on a per-gallery basis.

• Style Shortcut Dropdown Menu: Styles in the style gallery have a dropdown menu to perform a selection of actions:

  • Set shortcut: Assign a keyboard shortcut to the style. (Note: These shortcuts do not work with the autoselect options. For an alternative that works with autoselect, see Key Accelerators.)
  • Find style: Opens up a Find and Replace window with this style in the find format field. (On Word Mac 2016, manually open the Find and Replace window after using this, and the formatting field will be populated.) Also available as a context menu item, where it loads the style at the cursor to the format field.
  • Replace w/ style: Opens up a Find and Replace window with this style in the replace format field. (On Word Mac 2016, manually open the Find and Replace window after using this, and the formatting field will be populated.) Also available as a context menu item, where it loads the style at the cursor to the format field.

• Key Accelerators: The first ten styles in a style gallery are assigned a key accelerator. With the style gallery in focus, press Alt and the underlined number to apply the style. If autoselect options are selected, the autoselector will choose the next group of paragraphs as though the button were pressed. (Function not present in Word 2011 [Mac] at this time).

Insert Structure Indicators

Inserts structure indicators for conversion purposes. Use when an element, such as a figure, should appear within a containing element like a sidebar (and the inner element is not part of the outer element’s style set)—multiple elements within one structure type. Inserting structure indicators is part of the composition process. They are most useful when defining complicated text structures. Using structure indicators will improve the Hub output and minimize the need to tweak Hub e-book files.

To insert a structure indicator, select the text you wish to be included within one structure, then select from the dropdown menu which structure you would like to indicate. The selected text will be placed within indicator marks.

Report Styles

Reports subsets of styles in use in a document or documents. The main button will provide a report of any non-ScML styles found in the active document. This is a useful check to run on composed files. It is also useful to run at the beginning of your work to help determine mapping (associating styles) to ScML. If Selected Documents is chosen, styles are reported for each document as well as the aggregate. You can choose to generate lists of four possible subsets of styles in either the active document or multiple documents. A browse window will open if you want to report styles from multiple documents. Note: For long documents or documents with many styles, this feature may take a couple minutes to complete.

• All Styles: Reports all styles used in the active or selected documents.
• Built-In Styles: Reports any Word built-in styles used in the active or selected documents.
• User-Defined Styles: Reports any non-built-in styles used in the active or selected documents.
• Non-ScML Styles: Reports all non-ScML styles in the active or selected documents.

To view an entire report once it is generated (if it has a long list of styles), select the text (Ctrl + A), copy it (Ctrl + C) from its window, and paste it in a Word or text document.

Style Painter

Duplicates a style and applies it to selected text. This applies styles quickly and eliminates having to find and select a style from a style gallery or the Styles pane.

Select some text with a particular style applied. If the text has a character style, the painter will grab that. If it does not, it will grab the paragraph style. Click the Style Painter button. You’ll see that it stays clicked (yellow). While the feature is “on,” any text you select will get the style you just grabbed. Click the button again to release the grabbed style.