Check the following to confirm the quality of a composed Word document:
Track Changes and File Extension
Files must be .docx for use in the Digital Hub.
If working offline, does File Check from the SAI reveal any errors?
If the Digital Hub lists footnote or endnote mismatch that cannot be found in Word, does running “Clean note markers" from the SAI Cleanup window resolve the issue?
If the Digital Hub lists other warnings that cannot be found in Word, does converting the file to .sam clear out the issue?
Some comments may be kept if editorial tasks will follow.
There should be none.
Titles and Heads
Best practice: Use title case for titles and heads. Review per individual file requirements.
If a cover image is available, does the text in the file match the text used on the cover?
Check formatting, head level, spelling.
An explanation of structure indicators is found here.
Check for Non-ScML Styles
Do not use soft returns to indicate line breaks.
Apply style variations (f, l, s, or o) for spacing as needed.
Use the Digital Hub’s Refiner to apply spacing rules to a crude composition.
Front and Back Matter
Scribe standard is to follow CMS:
Front matter includes: Introduction belonging to fm; List of Abbreviations; Publisher’s, Translator’s, and Editor’s Notes
Body includes: Introduction belonging to main text; Conclusion; Epilogue; Afterword
Back matter includes: Appendixes; Glossary; Bibliography/References
Check Character Styles
Review the stats in the Digital Hub for both .docx and .sam for a list of all characters used in the file.
Example: Characters should not be rendered by legacy fonts. Individual unicode characters should be used.
Example: If a combined equivalent exists, combining unicode characters will be resolved to individual unicode characters when converting to another file type in the Digital Hub, but they should be reviewed in the file to confirm they are not being misused.
Examples: fighn; dispk; ennum
Figures and Images
Heads and Captions
Tables and Tabs
Example: chapter number [tab] TOC listing [tab] page number.
Convert the .docx to .sam in the Digital Hub.
Note: Some searches will result in false positives.