Use the following method to provide corrections efficiently and accurately for projects typeset in the Well-Formed Document Workflow.
Prerequisites
- Adobe Acrobat
- Microsoft Word
Text Corrections
Indicate text changes in the following format:
page number
current text
replacement text
[optional additional comment, in brackets]
Indicate deletions of entire lines, typography corrections, or other instructions in the following format:
page number
current text (if applicable)
[written instruction in brackets]
Examples of Text Corrections
76
There were fifteeen people at the the event.
There were fifteen people at the event.
vii
For my friends and family. I'm grateful to you all.
For my friends and family.
I'm grateful to you all.
[Add paragraph break]
global
W. E. B. DuBois
W. E. B. Du Bois
[Add space to all instances]
Do . . .
- Apply character styles such as italic or superscript to the text strings, as needed.
- Copy the text to be corrected from the PDF and paste it into a Word document.
- Select a block of text that is long enough to represent a unique string of text. Use a full line or phrase so that a search for this text will only find the intended instance.
- Indicate global changes once, rather than marking each individual instance for a repeated change.
Do Not . . .
- Do not add quotation marks or angle brackets around the text unless these characters appear in the manuscript itself.
- Do not add clarifying text or labels like “Current text:” and “Replacement text:” before the text strings.
Image or Layout Corrections
If a correction involves something that is difficult to indicate using written instructions, supply the correction as either a PDF or JPEG image.
Use Adobe Acrobat’s built-in comment tools to draw lines and arrows. Include the PDF with the corrections list.
If arrows have been drawn on a printout, for example, to indicate how to move elements on a page, scan (or take a photograph of) that page to create a JPEG image. Include the JPEG with the corrections list.