Index QC

Check the following to confirm the quality of index documents.

Consult the appropriate style guide (CMS, APA) as well as individual publisher guidelines and project specifications.


Content Presence and Order


If the file is proceeding to the author for review, lock the tracked changes.

If the file is proceeding to conversion to another format, all tracked changes should be accepted and Track Changes turned off.

Rendering (General)

Are there any colors present that are not part of the Word template?


Are there query marks or comments that should not be present?

Spell Check


Check for unmatched paired punctuation.

Check for missing paragraph-ending punctuation.

Index Expectations

Check the length of index.

Check the length of individual entries.

Check for the inclusion of necessary elements.

Check for the exclusion of unnecessary elements.

Index Alphabetical Order

Examples: Letter by letter or word by word; numbers alphabetized separately or as though spelled-out

Index Page Numbers

Do ranges of notes use “nn” instead of “n”?

For index page locators with note numbers, is there more than one instance of that note number on the page?

When two notes on the same page have the same number, is the chapter indicated in parentheses after the note number?

Index Text and Punctuation

Are en dashes used correctly to indicate page ranges?

Are semicolons used between subentries (in run-in indexes)?

Are colons used correctly between main entries and subentries?

Index Cross-References