Documentation

Automatically scribes styles throughout a file based on paragraph formatting, style, or text.

Paragraph Search

Find non-ScML paragraphs and apply a style to all matching non-ScML paragraphs or to selected text.

Find Non-ScML Paragraph

Selects the next non-ScML paragraph in the file. The paragraph’s formatting is automatically checked and displayed in the Formatting Summary section.

• Skip likely p paragraph: When enabled, Find Non-ScML Paragraph will skip over any non-ScML paragraphs with formatting that matches a typical p paragraph—multiple lines, left alignment, average font size, minimal paragraph spacing, and some first-line indent. This is enabled by default.
• Skip 0″ first-line indent: When enabled, Find Non-ScML Paragraph will skip over any non-ScML paragraphs with typical p paragraph formatting but no first-line indent. This is only recommended for files where the main body paragraphs are not indented.

Alternatively, use Check Selected Paragraph to check and display the formatting of any selected paragraph.

Style

Enter the ScML style to be applied. Use Apply to All to apply the style to all paragraphs that match the Formatting Summary or Apply to Selection to apply the style to selected text only.

When using Apply to Selection, multiple paragraphs may be selected and scribed at once, and multiple styles may be separated by slashes (e.g., cn/ct).

Formatting Summary

Summarizes the currently selected formatting properties.

• Edit Formatting Settings: Select which formatting properties are included or ignored. For example, deselecting the Italic checkbox enables matching paragraphs with italic or roman text.
• Load to Find and Replace Search: Open a Find and Replace search with all the selected formatting and the style to apply (if any has been entered). This is useful for searching with specific paragraph text or changing the values of any formatting settings.

Other Features

• Recommendation: When checking a paragraph or entering a style to apply, Autoscribe Styles may recommend one of the Common Styles options. Click Run Recommendation to run the listed option.
• Find Matching Paragraphs: Selects the next paragraph that matches the Formatting Summary. Click View All Matching Paragraphs to copy all paragraphs with matching formatting into a separate file to review.
• Return to Last Checked Paragraph: Returns the user to the most recent paragraph checked by Find Non-ScML Paragraph or Check Selected Paragraph. This is useful for resuming scribing linearly after briefly working elsewhere in the file, such as after reviewing matching paragraphs.

Common Styles

Run preset options for common paragraph and character styles.

Paragraph Styles

Automatically scribe certain paragraphs based on formatting and context. It’s strongly recommended that these tools be used only after the rendering cleanup has been run. Paragraphs that meet certain formatting options can be automatically converted to body paragraphs (p/pcon/paft/pf), list styles (nl/bl/ul), note paragraphs (fn/en), and figure styles (fig/img). These tools won’t find all instances but can tag several paragraphs at a time based on what’s already scribed.

If toc styles have already been applied, the Heads option will attempt to find the unscribed paragraph or paragraphs that correspond to the toc entries and scribe them appropriately. The applied styles correspond to the toc styles as follows:

• tocpt: pn/pt/ps
• tocut: un/ut/us
• toc/tocf: cn/ct/cs
• tocfm/tocfmf: ctfm/cs
• tocbm/tocbmf: ctbm/cs
• tocau: au
• toc1: ah
• toc2: bh
• toc3: ch
• toc4: dh
• toc5: eh

Heads that could not be found and scribed will be reported. Heads should always be checked after running this tool to confirm that the correct instance of the text was scribed.

Character Styles

Automatically scribe certain character styles based on paragraph styles and context. Since these tools rely on finding paragraphs with specific ScML styles, they must be run after paragraph styles have been scribed. Common text patterns can be automatically converted to head number styles (fighn/thn), speaker styles (dispk/qaspk), glossary styles (gt/abbr), and note number styles (fnnum/ennum).

The Recommendations feature will search the file for paired paragraph styles without their corresponding character style (e.g., a figh paragraph without fighn) and list any missing styles detected.

Note that these tools check for specific text patterns and, as such, may not scribe all instances. Specifically for figure head numbers, which can vary widely, the tool will scribe figures that use Figure, Fig, Fig., Map, Graph, Photo, Image, Plate, or Chart and numbers that include periods, dashes, underscores, letters, and colons (e.g., Image 1.1a). For any text that is unusually formatted, consider creating a custom search with the Find and Replace tool.

Style Painter

Accessible directly from the SAI ribbon. Duplicates a style and applies it to any selected text while activated. This applies styles quickly and eliminates having to find a style within a style gallery or the Styles pane.

Select some text with a particular style applied. If the text has a character style, the painter will duplicate that. If it does not, it will duplicate the paragraph style. Click the Style Painter button to activate the painter. While the button is activated (gray), the duplicated style will be applied to any text selected. Click the button again to deactivate the duplicated style.